Administrative Assistant

An Administrative Assistant is needed for a contract opportunity in Winfield, WV responsible for performing administrative support duties within the assigned area. Responsibilities are specific to the organizational unit (i.e. region, district, department, plant, etc.)

Essential Job Functions & Tasks:

• Primary duties consist of receiving, reconciling and processing invoices for payment, entering all contractor hours into a spreadsheet tracked daily for reports, filing, monthly Aging Report Statement requests and reconciliation, print all contractor communications from our email box
• Processing monthly accruals to close out the month's books, cover for coworkers due vacation times, print all weekly work orders for maintenance
• Keeping office supplies and providing lists of needed items to be ordered. Maximo and Cognos users.
• Under immediate supervision, perform basic administrative duties, following well-defined, standard procedures; prepare documents, reports, and spreadsheets, etc. as needed to support the business unit.
• Maintain files and calendars as needed.
• Utilize Microsoft Outlook, Excel, Word, and Powerpoint as well as other department software/systems as needed.
• Listens to and understands written and verbal instruction, communicates effectively with co-workers and other employees and customers.
• Work effectively and productively with others; actively helps others with assignments as necessary to maintain department productivity.
• Answer customer questions; refer questions to others as needed; actively learns the function of the department to assist customers more effectively; exhibits concern and sensitivity to others.
• Applies basic education and training in job responsibilities and assignments; asks questions when unsure of how to handle an assignment and demonstrates ability and initiative to handle assignments beyond the routine.

Basic Qualifications:

• High school diploma or GED
• One year of administrative work experience.
• Demonstrated computer proficiency including the use of Microsoft Office Products.
• Must possess the ability to organize data and processes and communicate effectively, both orally and in writing.
• Displays good analytical and problem solving skills.

Reference: 1052700

Worried that you don’t meet every single requirement listed in the job ad? Studies have shown that individuals from marginalized groups are less likely to apply to jobs unless they meet every single qualification. Hive + Co. is dedicated to building a diverse, inclusive and representative workplace, so if you’re excited about this role, but worried that you don’t meet every requirement, we encourage you to apply anyways. We’d love to get to know you.