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An Administrative Assistant is needed for a contract role in Fort Wayne, IN. Responsible for performing administrative support duties within the assigned area. Responsibilities are specific to the organizational unit (i.e. region, district, department, plant, etc.).
- This is a remote position but must live within an hour of the office since team comes together in office for meetings/presentations etc.
- Training will be done onsite Mon-Thurs for at least 1-2 weeks.
Essential Job Functions & Tasks
- Review work order packets for accuracy; Conduct various types of journal entries for corrections; Self-driven to accomplish goals with overall direction
- Work/Communicate with internal groups to support work like Joint Use, Invoicing, and Field personnel
- Communicate via email and messaging.
- Listens to and understands written and verbal instruction; communicates effectively with co-workers and other employees and/or customers outside work area
- Answers phone calls clearly and with a friendly, helpful tone
- Works effectively and productively with others
- Actively helps others with assignments as necessary to maintain department productivity.
- Answers customer questions but knows when appropriate to refer questions or issues to others
- Actively learns the function of the department and each employee responsibility to assist customers more effectively; exhibits concern and sensitivity to others.
- Applies basic education and training in job responsibilities and assignments; asks questions when unsure of how to handle an assignment and demonstrates ability and initiative to handle assignments beyond the basic, routine level.
Qualifications
- High school diploma or GED.
- Three years of administrative work experience.
- Demonstrated computer proficiency including the use of Microsoft Office Products.
- Experience with timekeeping and financial systems helpful.
- Must possess the ability to organize data and processes and communicate effectively, both orally and in writing.
- Displays good analytical and problem solving skills.
Reference: 1028725
Worried that you don’t meet every single requirement listed in the job ad? Studies have shown that individuals from marginalized groups are less likely to apply to jobs unless they meet every single qualification. Hive + Co. is dedicated to building a diverse, inclusive and representative workplace, so if you’re excited about this role, but worried that you don’t meet every requirement, we encourage you to apply anyways. We’d love to get to know you.