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Newark, NJ client has a contract opportunity for an HR Assistant who will be responsible for Invoice Processing and reconciliation ensuring invoices are accurately recorded, processed, and paid in a timely manner from multiple areas of the HR business.
Hybrid Flexible: Newark and Edison, NJ (work can be performed remotely but require some level of in-person/on-site interactions on a regular basis where expectations are set by management)
Responsibilities
- Point of contact for all HR vendor managers, fielding inquiries on invoice receipt, payment dates and reconciliation reports.
- Understanding of basic procurement functions including Purchase Order Requisitions.
- Reporting responsibilities; Comparing purchase orders to budget amounts and reconciled invoices, terms of payment, and other charges
- Understanding of basic accounting functionality including monthly close activities including Accruals and Journal Entries
- Preparation of HR benefit files for headcount allocation and payment submission
- Establish and maintain partnerships with HR Vendor managers and finance department.
- Record retention and assistance for audit testing
Requirements:
- Bachelor’s degree in Human Resources
- Ability to handle multiple priorities
- Strong verbal and written communication skills
- Experience with applicant tracking systems a plus
- Must have strong knowledge of Word and Excel.
- Must be organized, high-energy and have a strong attention to detail
- Ability to learn and apply HR practices, policies and procedures and maintain confidentiality and handle sensitive information
- Ability to clearly communicate with HR partners and Corporate Finance in email and reports.
- Excellent knowledge Microsoft Office Software with advance skills in Excel.
- Requires ability to learn and use various HR systems and data sources such as SAP/HR module.
- Knowledge of Ariba and Catalyst.
Reference: 1037622
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