Legal Executive Assistant I

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Columbus, Ohio client seeking a professional and highly organized Legal Executive Assistant I to support the Legal Department. This individual will professionally represent the client when interacting with attorneys, leadership, internal customers, clients, guests, and vendors.

As an integral part of the Legal Department, this individual will support a team of attorneys with calendaring, communication management, meeting coordination, administrative support, and departmental operations. This role requires a high level of professionalism, confidentiality, and discretion while helping leadership support the strategic goals of the organization.
 
**SCHEDULE**
Monday – Friday
8:30 AM – 5:00 PM
Onsite position
 
MINIMUM EDUCATION/EXPERIENCE REQUIREMENTS

• High School Diploma or GED required
• 3-5 years of progressive office experience or demonstrated related administrative experience required
• Prior experience as an Executive Assistant, Administrative Assistant, or similar corporate support role preferred
• Experience supporting multiple executives and/or attorneys preferred
• Legal administrative experience preferred, but not required
• Strong organizational, multitasking, communication, and problem-solving skills
• Ability to prioritize work in a fast-paced professional environment
• Proficiency in Microsoft Office Suite, including Outlook, Excel, and PowerPoint
• Professional demeanor with strong attention to detail, discretion, and confidentiality

 
KEY RESPONSIBILITIES:
*CALENDARING & EXECUTIVE SUPPORT*

• Manage complex calendars and scheduling for up to five attorneys
• Coordinate appointments, meetings, and time-sensitive scheduling priorities
• Anticipate attorney and department needs while balancing multiple priorities

COMMUNICATION MANAGEMENT

• Review, organize, and prioritize communications in a timely manner
• Answer and direct calls for the Legal Department main line
• Prepare, edit, proofread, and format correspondence, presentations, reports, and other documents using Microsoft Office programs
• Professionally greet and assist internal and external customers, guests, and vendors

MEETING & EVENT COORDINATION

• Coordinate meeting logistics, invitations, agendas, and materials
• Arrange conference rooms, audio/visual support, and catering as needed
• Gather and distribute meeting materials
• Take and distribute meeting minutes when requested

ADMINISTRATIVE & OFFICE SUPPORT

• Provide administrative support to attorneys and additional legal support staff as needed
• Assist with department operations, mail distribution, office organization, and supply management
• Support maintenance and coordination of office equipment and shared resources
• Assist with general office coordination and additional administrative duties as assigned

FISCAL & TECHNOLOGY SUPPORT

• Assist with purchase orders, expense reports, mileage reimbursements, travel-related documentation, and other administrative financial processes as needed
• Utilize Microsoft Office applications and learn client’s Matter Management Platform
• Adapt to and support evolving technology and enterprise systems, including Workday and other client platforms

DOCUMENT & RECORDS MANAGEMENT

• Maintain paper and electronic files with a high level of confidentiality and organization
• Securely manage sensitive and confidential information in accordance with policies
• Organize and retrieve records and departmental information efficiently
• Follow records retention policies and support long-term document storage as appropriate

SERVICE & PROJECT SUPPORT

• Deliver responsive and professional customer service to attorneys, leadership, staff, and visitors
• Support departmental projects and assist with additional responsibilities as assigned
• Collaborate effectively within a team-oriented environment while exercising sound judgment and discretion
• Balance autonomy with teamwork while supporting multiple leaders and priorities

Reference: 1057655

Worried that you don’t meet every single requirement listed in the job ad? Studies have shown that individuals from marginalized groups are less likely to apply to jobs unless they meet every single qualification. Hive + Co. is dedicated to building a diverse, inclusive and representative workplace, so if you’re excited about this role, but worried that you don’t meet every requirement, we encourage you to apply anyways. We’d love to get to know you.

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