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Seeking an RFP Writer for a remote contract opportunity. The ideal candidate must have RFP writing experience specifically answering technical questionnaires. Main current need is for technical documentation and questionnaire completion for institutions. Technical questionnaires are more frequent than RFPs. – AI tools are being used to assist but a dedicated resource is needed.**Remote work is acceptable; preference for candidates in Central or Eastern time zones.
Future Role Expansion – There is a plan to launch a new solution next year that will be heavily RFP driven. If the candidate performs well, the role could transition into full-time.
Responsibilities:
- Subscribe to RFP boards, evaluate RFPs, match solutions, answer questions, and manage deadlines.
- Use internal AI bots and agents to query content and review answers.
- Project management required for legal and compliance reviews.
- Build and maintain a database of answers for reuse.
- Potential use of Starbridge tool for RFP management.
- In this role, you will craft compelling, compliant, and accurate proposals in response to Requests for Proposals (RFPs), Requests for Information (RFIs), and Invitations to Bid (ITBs).
- You’ll also own the process of answering technical compliance questionnaires about client solutions.
- You’ll collaborate with subject matter experts, project managers, and sales teams to translate complex solutions into persuasive narratives that highlight our organization’s value and capabilities.
- This position is essential to supporting business growth through strategic, high-quality submissions delivered on time and in alignment with client specifications.
Key Responsibilities
- Own the RFP and technical compliance questionnaire completion processes from start to finish: Search for relevant RFPs across multiple subscription platforms that are relevant to client’s higher education solutions, interpret all RFP requirements, specifications, and scoring criteria, and draft clear, professional, and competitive proposals tailored to each RFP.
- Analyze & Plan: Review and interpret RFPs, RFIs, and ITBs to understand requirements, scope, and evaluation criteria.
- Draft & Edit: Write clear, professional, and persuasive proposal narratives, including executive summaries, technical approaches, and management plans.
- Collaborate: Partner with internal teams and subject matter experts to gather information and articulate complex offerings effectively.
- Content Management: Maintain a centralized repository of proposal templates, boilerplate content, and past submissions for efficiency and consistency.
- Compliance: Ensure all responses adhere to solicitation instructions, mandatory formats, and organizational branding guidelines.
- Project Management: Coordinate timelines, manage multiple concurrent proposals, and ensure timely submission of all deliverables.
- Quality Control: Proofread and edit proposals for accuracy, grammar, readability, and consistency.
- Creative Engagement: Apply creative writing techniques to enhance proposal clarity, engagement, and persuasiveness.
- Documentation: Prepare, format, and assemble all required forms, attachments, pricing sheets, and appendices.
Candidate Requirements
- RFP or grant writing experience preferred
- Writing, organization, and communication skills required
- Experience in higher education is not necessary
- Experience with public or non-profit institutions is a plus
- Microsoft Office Suite proficiency required
- AI and large language model experience is a plus.
Job Requirements
Education & Experience
- Bachelor’s degree in English, Communications, Marketing, Journalism, or a related field.
- 2-5+ years of experience in proposal writing, technical writing, copywriting, or grant writing.
- Proven ability to develop compliant, persuasive proposals within professional or corporate environments.
- Exceptional writing, editing, and proofreading skills with strong attention to detail.
- Advanced proficiency in Microsoft Office Suite and Adobe Acrobat; experience with and proposal software such as Qvidian, Loopio, or RFPio welcomed.
- Ability to translate technical concepts into clear, compelling content.
- Demonstrated success managing multiple projects under tight deadlines.
- Strong organizational and time-management skills with meticulous attention to detail.
- Experience maintaining content libraries and document management systems.
- Excellent communication and collaboration abilities across diverse teams; product, technology, security, marketing, legal, and sales.
- Professional demeanor with strong meeting etiquette and presentation skills.
- Self-motivated, positive resilient, adaptable, and capable of thriving under pressure while maintaining high-quality standards.
- Experience in education, higher ed or ed tech industries.
- Creative writing experience to enhance proposal engagement and readability.
Reference: 1059840
Worried that you don’t meet every single requirement listed in the job ad? Studies have shown that individuals from marginalized groups are less likely to apply to jobs unless they meet every single qualification. Hive + Co. is dedicated to building a diverse, inclusive and representative workplace, so if you’re excited about this role, but worried that you don’t meet every requirement, we encourage you to apply anyways. We’d love to get to know you.