Parking Enrollment Coordinator – hybrid

Dayton, Ohio client is seeking a Parking Enrollment Coordinator for a contract role. Someone highly organized and process-oriented who can take ownership of a currently disorganized administrative process, work through a large volume of data, identify discrepancies, and bring structure to the parking enrollment workflow. The initial project involves reviewing/reconciling approximately 3,500 employee parking records, correcting inappropriate parking assignments, ensuring required payroll deduction documentation is processed, and coordinating the re-enrollment process under an already-established parking policy.

• Hybrid - local candidates required. Anticipated onsite presence approximately 2-3 days per week, with increased onsite needs during active parking enrollment periods.
• Candidates must be local to the Dayton area.
• SCHEDULE: Full-time, Monday-Friday, approximately 8:00 AM-5:00 PM. Some flexibility may be required, including occasional evening hours during active enrollment periods to support a 24/7 hospital workforce. 

KEY RESPONSIBILITIES:

• Coordinate the review, reconciliation, and re-enrollment of approximately 3,500 employee parking records.
• Review current parking assignments and identify records that are inaccurate, outdated, or inconsistent with established parking policies.
• Reconcile parking information across available reports, spreadsheets, internal systems, and vendor-provided data.
• Ensure employees are assigned to appropriate parking areas in accordance with established criteria and hospital policy.
• Identify employees who should be enrolled in payroll deduction for paid parking and ensure required documentation is completed and processed appropriately.
• Organize and clean up existing parking enrollment records and administrative workflows.
• Assess the current-state enrollment process, identify gaps or breakdowns, and help develop a more organized and sustainable re-enrollment process.
• Create and maintain tracking tools, reports, and other documentation needed to monitor enrollment progress and outstanding issues.
• Coordinate with hospital stakeholders, including Public Safety, HR, department leaders, payroll-related teams, and parking operations.
• Partner with the hospital's parking vendor and utilize vendor-provided reports as needed to support reconciliation and enrollment activities.
• Work with internal badge/access-related systems as needed to support parking access and employee enrollment.
• Communicate with employees regarding parking enrollment, assignments, documentation, and related follow-up as needed.
• Support development of an efficient enrollment approach, including identifying opportunities to streamline or automate portions of the process where feasible.
• Maintain accurate documentation and provide status updates on project progress, open items, and completion milestones.
• Support additional parking operations and process-improvement activities as the project evolves.

 
REQUIRED QUALIFICATIONS:
EDUCATION:

• High school diploma or equivalent required.
• Additional education is welcome but not required in place of relevant experience.

 
EXPERIENCE:

• 3+ years of project coordination, operations coordination, administrative project support, or comparable process-focused experience.
• Experience managing detailed administrative workflows, maintaining accurate records, coordinating multiple stakeholders, and organizing complex or high-volume processes.
• Experience identifying process gaps, organizing current-state information, and helping implement improved workflows.
• Experience working independently within established policies, procedures, and guidelines.

 
TECHNICAL SKILLS:

• Solid Microsoft Excel skills, including sorting, filtering, reconciling data, and creating reports.
• Ability to work with multiple data sources, reports, spreadsheets, and administrative systems.
• Comfort learning internal systems related to employee access, badging, parking administration, and vendor reporting.
• Advanced Excel skills such as pivot tables are not required.

 
OTHER REQUIREMENTS:

• Strong organizational skills and attention to detail.
• Process-oriented mindset with the ability to assess current-state issues and bring structure to disorganized workflows.
• Ability to accurately reconcile high-volume records and identify inconsistencies.
• Strong written and verbal communication skills.
• Ability to communicate effectively with employees, department leaders, Public Safety, HR, payroll-related stakeholders, vendors, and other internal teams.
• Ability to manage multiple priorities while maintaining accuracy.
• Strong follow-through and ability to take ownership of assigned work.
• Ability to work independently while operating within established policies and procedures.
• Flexibility to work onsite more frequently during active enrollment periods and occasional evening hours as needed.
• Healthcare or hospital experience preferred but not required.

 
Most important candidate attributes:

• Experience managing/reconciling high-volume records, data, enrollments, or administrative transactions — ideally volumes in the thousands.
• Solid Excel skills, including sorting, filtering, reconciling data, and creating reports. Advanced Excel/pivot tables are not required.
• Strong attention to detail and ability to identify discrepancies across multiple sources.
• Demonstrated experience taking a messy or inefficient process and organizing/improving the workflow.
• Ability to work independently, follow established policies/criteria, and drive work through completion without requiring constant direction.
• Strong communication skills and comfort coordinating across multiple stakeholder groups, including employees, leadership, Public Safety, HR/payroll-related teams, and vendors.

Reference: 1063798

Worried that you don’t meet every single requirement listed in the job ad? Studies have shown that individuals from marginalized groups are less likely to apply to jobs unless they meet every single qualification. Hive + Co. is dedicated to building a diverse, inclusive and representative workplace, so if you’re excited about this role, but worried that you don’t meet every requirement, we encourage you to apply anyways. We’d love to get to know you.