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Dayton, Ohio client is seeking a Parking Enrollment Coordinator for a contract role. Someone highly organized and process-oriented who can take ownership of a currently disorganized administrative process, work through a large volume of data, identify discrepancies, and bring structure to the parking enrollment workflow. The initial project involves reviewing/reconciling approximately 3,500 employee parking records, correcting inappropriate parking assignments, ensuring required payroll deduction documentation is processed, and coordinating the re-enrollment process under an already-established parking policy.- Hybrid – local candidates required. Anticipated onsite presence approximately 2-3 days per week, with increased onsite needs during active parking enrollment periods.
- Candidates must be local to the Dayton area.
- SCHEDULE: Full-time, Monday-Friday, approximately 8:00 AM-5:00 PM. Some flexibility may be required, including occasional evening hours during active enrollment periods to support a 24/7 hospital workforce.
KEY RESPONSIBILITIES:
- Coordinate the review, reconciliation, and re-enrollment of approximately 3,500 employee parking records.
- Review current parking assignments and identify records that are inaccurate, outdated, or inconsistent with established parking policies.
- Reconcile parking information across available reports, spreadsheets, internal systems, and vendor-provided data.
- Ensure employees are assigned to appropriate parking areas in accordance with established criteria and hospital policy.
- Identify employees who should be enrolled in payroll deduction for paid parking and ensure required documentation is completed and processed appropriately.
- Organize and clean up existing parking enrollment records and administrative workflows.
- Assess the current-state enrollment process, identify gaps or breakdowns, and help develop a more organized and sustainable re-enrollment process.
- Create and maintain tracking tools, reports, and other documentation needed to monitor enrollment progress and outstanding issues.
- Coordinate with hospital stakeholders, including Public Safety, HR, department leaders, payroll-related teams, and parking operations.
- Partner with the hospital’s parking vendor and utilize vendor-provided reports as needed to support reconciliation and enrollment activities.
- Work with internal badge/access-related systems as needed to support parking access and employee enrollment.
- Communicate with employees regarding parking enrollment, assignments, documentation, and related follow-up as needed.
- Support development of an efficient enrollment approach, including identifying opportunities to streamline or automate portions of the process where feasible.
- Maintain accurate documentation and provide status updates on project progress, open items, and completion milestones.
- Support additional parking operations and process-improvement activities as the project evolves.
REQUIRED QUALIFICATIONS:
EDUCATION:
- High school diploma or equivalent required.
- Additional education is welcome but not required in place of relevant experience.
EXPERIENCE:
- 3+ years of project coordination, operations coordination, administrative project support, or comparable process-focused experience.
- Experience managing detailed administrative workflows, maintaining accurate records, coordinating multiple stakeholders, and organizing complex or high-volume processes.
- Experience identifying process gaps, organizing current-state information, and helping implement improved workflows.
- Experience working independently within established policies, procedures, and guidelines.
TECHNICAL SKILLS:
- Solid Microsoft Excel skills, including sorting, filtering, reconciling data, and creating reports.
- Ability to work with multiple data sources, reports, spreadsheets, and administrative systems.
- Comfort learning internal systems related to employee access, badging, parking administration, and vendor reporting.
- Advanced Excel skills such as pivot tables are not required.
OTHER REQUIREMENTS:
- Strong organizational skills and attention to detail.
- Process-oriented mindset with the ability to assess current-state issues and bring structure to disorganized workflows.
- Ability to accurately reconcile high-volume records and identify inconsistencies.
- Strong written and verbal communication skills.
- Ability to communicate effectively with employees, department leaders, Public Safety, HR, payroll-related stakeholders, vendors, and other internal teams.
- Ability to manage multiple priorities while maintaining accuracy.
- Strong follow-through and ability to take ownership of assigned work.
- Ability to work independently while operating within established policies and procedures.
- Flexibility to work onsite more frequently during active enrollment periods and occasional evening hours as needed.
- Healthcare or hospital experience preferred but not required.
Most important candidate attributes:
- Experience managing/reconciling high-volume records, data, enrollments, or administrative transactions — ideally volumes in the thousands.
- Solid Excel skills, including sorting, filtering, reconciling data, and creating reports. Advanced Excel/pivot tables are not required.
- Strong attention to detail and ability to identify discrepancies across multiple sources.
- Demonstrated experience taking a messy or inefficient process and organizing/improving the workflow.
- Ability to work independently, follow established policies/criteria, and drive work through completion without requiring constant direction.
- Strong communication skills and comfort coordinating across multiple stakeholder groups, including employees, leadership, Public Safety, HR/payroll-related teams, and vendors.
Reference: 1063798
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